Company profile for tenders: what ePerolehan, MOF and CIDB registration ask for

Which registrations apply to you

Government procurement in Malaysia runs through two main registrations. Which you need depends on what you sell.

You supply	Register with	Certificate	Where
Goods and services, including consultancy	Ministry of Finance (MOF)	Sijil Akuan Pendaftaran Syarikat	ePerolehan
Construction works	CIDB	PPK, plus SPKK for government works	CIMS
Both	MOF and CIDB	Both sets	Both systems

This guide covers what each registration asks for, based on the official documents linked below. It is general guidance, not legal advice. Requirements change, so confirm with MOF and CIDB before you apply.

MOF registration through ePerolehan

The Ministry of Finance’s registration guide, Panduan Pendaftaran Akaun Kementerian Kewangan Malaysia, sets the rules for supply and service companies. Government quotations and tenders are advertised in the ePerolehan system, and all MOF applications are made online there.

Who can register. Entities registered in Malaysia with SSM under the Registration of Businesses Act 1956, the Companies Act 1965 or 2016, or the Limited Liability Partnerships Act 2012, plus cooperatives, societies, professional firms and businesses registered under Sabah and Sarawak law. The field codes you apply for must match the business activities in your SSM records.

Premises. You need a legitimate operating office, owned or rented, shown by a title document or a stamped tenancy agreement. The guide allows a home or SOHO address if you declare it as the operating address.

Supporting documents for a company registered under the Companies Act (Sdn Bhd or Bhd), new application:

1. MOF declaration form and company declaration letter
2. Letter of authority, where relevant
3. Current e-Info or MyData SSM company information
4. Stamped tenancy agreement, title, S&P or a utility bill showing name and address
5. Latest current account bank statement in the company’s name
6. Bank account and cheque signatory confirmation form
7. Cheque signatory resolution certified by the company secretary
8. EPF contribution statement, for Bumiputera status, special field codes and ICT
9. Other licences required for the field codes you apply for

Fees and timing. RM50 processing and RM400 registration, for both new registrations and renewals. The certificate is valid for three years. The service target is 7 to 14 working days for a complete new application, and 60 working days (30 in the Klang Valley) for special field codes and Bumiputera status.

Digital certificate. A registered company receives a digital certificate to transact in ePerolehan. It is free for the supplier administrator for the first three years. Each additional user and each renewal costs RM120 for three years.

Bumiputera status is a separate application. Among other criteria, at least 51% of the equity must be held by Bumiputera, and MOF may verify by visiting your premises.

MOF also runs “Daftar & Lulus” sessions where companies bring complete documents and are helped to register on the spot (MOF media release).

CIDB registration for contractors

Construction contractors register with the Construction Industry Development Board through its CIMS system. CIDB’s document on registration scope sets the structure.

Eligibility for the PPK. Local contractor registration is open to companies incorporated in Malaysia with at least 70% local equity, with higher foreign equity limits for ASEAN and some free trade agreements.

How you are registered. Each contractor is registered by grade, category, specialisation and classification. There are four categories: civil engineering (CE), building (B), mechanical and electrical (ME) and facilities (F). New applicants are generally given B and CE. ME needs technical staff with relevant qualifications, and F is only for companies at G4 and above.

Grades and tender limits:

Grade	Tendering capacity
G1	Up to RM200,000
G2	Up to RM500,000
G3	Up to RM1,000,000
G4	Up to RM3,000,000
G5	Up to RM5,000,000
G6	Up to RM10,000,000
G7	No limit

Classification depends on projects you declare from the latest three years, so keep a record of every project with value and dates.

SPKK for government works. CIDB’s SPKK conditions state that the certificate is used only to take part in government and government-linked works procurement, must be submitted together with the PPK, is renewed with the PPK and becomes void if the PPK expires. Grades G4 to G7 may tender nationwide. G3 tenders nationwide with Bumiputera status, otherwise only in its registered state.

What your company profile should show

The registrations prove you are eligible. The company profile helps an evaluator see you can deliver. Keep the two consistent: the same company name, SSM number, address and directors as on your certificates.

Profile section	What to include for tenders
Company background	SSM number, date of incorporation, directors and shareholders
Registrations	MOF certificate number, field codes and expiry. CIDB grade, categories, specialisations and expiry. SPKK and Bumiputera status if held
Track record	Projects from the last three years with client, scope, value and dates, matching what you declared to CIDB
Capacity	Technical staff and qualifications, equipment, premises
Organisation chart	Named key personnel, including the people named on your certificates
Policies	Quality, safety and environment, with certificates where you hold them

For section-by-section writing advice, see our company profile examples and template. For costs, see the company profile design cost guide.

Common mistakes

• Expired certificates in the profile. Update the registration page every time MOF, CIDB or SPKK renews.
• Project lists that do not match declarations. An evaluator may compare your profile with your CIDB record.
• Files too large for the portal. Prepare a compressed PDF alongside the print version.
• No Bahasa Malaysia version. Government evaluators read BM, so prepare one if you bid for public work.

How we help

We design tender-ready company profiles for contractors, manufacturers and service companies, in English and Bahasa Malaysia. We lay out your registrations and project record clearly, but the facts and certificates remain your responsibility. See our work for manufacturing and corporate clients, our company profile design service, or send your tender deadline through the quote form.